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Goods from other countries cannot cross the border with Ukraine without official permits. Customs accreditation allows for the swift and lawful movement of goods across the Ukrainian border, avoiding fines, delays, and confiscation. In this article, we'll explain the requirements that customs authorities impose on entrepreneurs and individuals engaged in foreign economic activity.
Customs accreditation is the process of registering physical and legal entities of entrepreneurs. According to the Customs Code of Ukraine, all persons dealing with goods must undergo a customs registration procedure with the assignment of a unique identification number. This registration number is assigned once and is valid for operations throughout the country.
By registering with customs and obtaining accreditation, a company or individual can conduct foreign economic operations: conclude contracts, import, and export products. Also, read how to obtain permits yourself.
The process of accreditation is regulated by the Procedure for the registration of persons. It was approved by the Order of the Ministry of Finance of Ukraine dated 15.06.2015 No. 552. To undergo customs procedures, you need to:
Application form for registration of a person who carries out transactions with goods
There is no binding to a specific place of application. Thanks to the electronic register, the application is available at all customs clearance checkpoints.
Main documents for accreditation:
Form of extract from the Register of persons carrying out transactions with goods
Documents can be submitted in paper form to the appropriate customs unit or sent online to the address of the DFS information portal. For this, the carrier needs an electronic digital signature accredited by the DFS.
If the company has a QES (Qualified Electronic Signature), it is enough to log in to the “Single Window” portal and, in the “My Accreditation” section, choose submission via the personal account, where you need to complete the “Registration” application. Submission through the “Single Window” takes about 5–10 minutes.
Otherwise, a set of documents for customs accreditation must be submitted together with an application by sending them to the official email address of the relevant authority:
If all information is filled in correctly, the company will be added to the register within a short time.
Customs can refuse registration and changes to the Register for companies and private entrepreneurs:
Applications are also returned for revision in case of discrepancies with the state register, bankruptcy, or sanctions lists.
Errors in documents can lead to refusal to undergo the procedure.
If a company or sole proprietor has undergone changes in key details, reaccreditation will be required. This is a procedure for updating information about an entity engaged in foreign economic activity in the customs registry. Such information includes the legal address, director, bank details, and other data submitted during customs accreditation.
To complete reaccreditation, you need to:
After the customs authority updates the information, the registration number remains the same. If you prefer not to handle reaccreditation yourself, DiFFreight customs broker services can assist you.
The term for consideration or refusal of accreditation is one working day. But due to incorrectly completed documents or the absence of an accredited digital signature, the registration process may be complicated. This leads to delays in cargo clearance at the border.
To expedite the accreditation process and streamline it, you can use the services of a customs clearance agent. The customs broker monitors nuances and changes in legislation, knows how to correctly fill out and submit documents in accordance with the requirements of the Customs Service. With the help of a customs broker, company accreditation can take several hours.
The DiFFreight team of professionals offers professional assistance in collecting documents for trouble-free cargo handling. We will help you prepare an application on behalf of the company or entrepreneur so that the accreditation process at customs goes as quickly and smoothly as possible.
Customs accreditation is an official confirmation of a business’s status as an exporter/importer. It helps speed up customs procedures, reduce inspection risks, and handle larger volumes of goods more efficiently.
Accreditation is an additional status beyond basic business registration. It grants access to simplified customs regimes and procedures. Regular registration is required for all businesses, while accreditation is beneficial for active import/export operations.
Typical requirements include official business registration, no outstanding debts to the state, meeting minimum volume criteria, and experience in international trade. Specific criteria can be clarified with a customs broker or the relevant customs authority.
Faster customs clearance, fewer inspections, access to simplified procedures, reduced risk of delays or fines, and the ability to handle larger shipments more smoothly.
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